How much does all that printing, copying and storing of documents really run you?

On average, documents take up about 6% of a company’s total budget, according to recent research by InfoTrends. Those costs include paper, toner, machines and the infrastructure required to store and retrieve information.

That’s a big chunk of money just spent on paper and electronic documents. Here are some ways to lower that percentage:

1. Use multifunction systems wherever possible. That’ll cut down on machine and maintenance costs.
2. Measure how often each printer is used and find the ones with the lowest cost per page. Putting the least expensive printers in the areas where they’re used the most can lower costs (of course, you need to pay attention to the quality, speed and other needs of those departments).
3. Install a document management system. That’ll help you get more docs in electronic form, and make it easier to retrieve them.

Tags: budget, document management, InfoTrends, MFP